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Getting started
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Settings
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Schedule Board
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Reservations
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Accommodations
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Prices
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Guests
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- Articles coming soon
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Invoices
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- Articles coming soon
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- Articles coming soon
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Interactive Map
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Reports
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- Articles coming soon
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- Articles coming soon
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App Store
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Payments
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Deals
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Point of Sale
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License Plates
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Online booking
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Energies
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Older F.A.Q.
- Can I save my custom reservations list?
- How can I work with lists?
- How do cancellations work?
- How do i change the communication language for a reservation?
- How do i change the place of a reservation?
- How do I change the status of a booking?
- How do I export reservation data to excel?
- How do I make a reservation?
- How to add a payment to a reservation?
- How to search for a booking?
- How to send an email to the guest manually
- What does the messages mean the price calculation returns?
- What kind of reservation statuses are there?
- How to manage prices?
- How to add a price to an accommodation?
- How to set a special week/weekend price?
- How do i create my own reports?
- How do I share a report?
- How do I login with my SSO account?
- How to send a e-mail to yourself via a workflow?
- Administration
- Reservations
- Branding
- Guests
- Invoices
- How do custom fields work?
- Setting period conditions
- How to set up an accommodation?
- How do i modify the informations of the customer?
- How do age tables work?
- How do guest languages work?
- How does the interactive map work?
- How to set up products under accommodations
- What is the difference between concept and final invoices?
- How do i add a product to the invoice?
- How to finalize an invoice?
- How do i print the final invoice?
- How to search for an invoice
- How does the Point of Sale works?
- Show Remaining Articles ( 24 ) Collapse Articles
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Kiosk
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Developers
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Channels
- Articles coming soon
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Barrier systems
- Articles coming soon
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Products
- Articles coming soon
Originally written in English, any translations errors should be checked against the original atricle
The first step is to change the name on the invoice. You can change both the reservation and the invoice to a different name. The image below shows where you can change the contact of the invoice.
To the right of changing the contact is the payment status of the reservation. The green circle indicates that the amount has been paid in full. Below that, it also says what has been paid, what remains to be paid and the total amount. Finally, it says how and when the payment was made.
If you click on the 3 dots at the top right, you can view various information about the invoice.
– The ´Open in new window´ button means the invoice will open on a new page.
– The ´Download´ button means you can download the invoice
– The ´Print´ button is where you can make a printout of the invoice.
– The ´Logs´ button are all avtivities surrounding the booking. For example, if a payment is added or the arrival date is changed, you can always check these activities in the logs.
– The ´Meta data´ button is the code for the invoice layout
– The ´Delete´ button allows you to delete the invoice
You can then view the entire structure of the invoice. On the left-hand side under ´Description´ you can see which product it concerns. The Ledger means in which ledger this product is included. In addition, the VAT rate, the price per item, quantity and the total price per product are shown.
When you click the purple ´Edit´ button, you can edit the invoice. The picture below shows how to edit it.
Below the structure of the invoice is the subtotal and total amount. The left-hand side shows how much the VAT is and how it is built up.
Finally, you can create a second invoice for a reservation. To create a second invoice, click ´New invoice´. The invoice is created, which looks like the one shown below. The newly created invoice shows in red circled that there are no rows yet. So these still need to be created.
Invoices basically always remain a concept until you close them. When you close an invoice, the invoice is given an invoice number and can no longer be modified.
Automatically closing the invoice when the guest checks out is most common.